Kids parties; love em or loathe them, they are a big part of kids’ social lives these days. And if you’re the planner, chances are you’ll want to make it as easy and stress free as possible, whilst still making memories they will treasure forever.
It’s all in the planning!
Set a Budget – and stick to it! Party costs can easily spiral out of control with lots of added extras that often aren’t necessary to ensure a good time and memorable birthday. Having a budget in mind will help you decide on the type of party to go for, the venue and added extras.
Venue – Definitely a decision to be made early on – at least a couple of months before if you want to secure a venue of your choice. Are you brave enough to host at home? Or would you prefer to hire out a community venue but organise the entertainment and catering yourself? Or a complete party package where someone else provides the venue, entertainment and party food?
Guest List – Will be linked to your budget, so think about whether it’s a whole class affair or a select few best friends and family.
Invitations – get them out early to ensure that best friends and family can save the date. Some party packages will provide you with invitations, but if you’re hosting yourself you will need to buy or make them. Getting your child involved in making invitations is a great rainy day activity. But it’s also 2020 and the WhatsApp Group is a thing! Nursery, Class and Friendship WhatsApp groups a popular 21st Century way of sending invitations. It’s quick, replies can be instant and you can follow up with other party related messages easily. Remember to keep a log of RSVP’s so you know who is coming and who can’t make it and follow up those who take a while to respns. Life is busy, chances are they thought they’d RSVP later, and well, you know, LIFE!
To theme or not to theme? Do you have the biggest Spiderman or Frozen fan ever? Themes are a great way to give a party a bit of focus, especially if you’re hiring a community venue. However they can also add stress and budget pressures as you try to incorporate the theme into all areas of the party.
Entertainment – if you haven’t opted for a package where there is something to keep the kids entertained, you will need to think about what they’re going to do for the duration of the party. Magician? Crafts? Disco? Bouncy Castle? Think about your budget and venue and remember that kids together can make their own fun with a gentle nudge in the right direction.
Catering – Check whether catering is included in your party package and what the various options are. Some places let children choose a meal option prior to attending, others do a general buffet style and others have various options to suit different budgets. If you’re hosting at home, think about what type of food you’re going to offer. Hot or Cold? Or a mixture of both? Healthy options mixed with some treats? Whether you are catering your self or someone else is doing it, do check with your guests whether they have any dietary requirements.
Parents of Party Guests – are you happy for them to drop their child off and get a few hours to themselves, or would you prefer they stay? It’s often age dependent but it’s helpful to be clear on expectations. Those that are staying would really welcome a hot drink I’m sure, but don’t feel obliged if it’s not within your budget. The same goes for catering for parents. It’s nie if it’s within budget, but remember, no one expects it at a kids party. And besides, the kids usually leave loads and the parents can pick after!
Birthday Cake – Making your own is cheaper, but more time consuming, and not to mention the pressure if you’re not a natural born baker! Supermarkets have some great options to suit all budgets and often can link to a theme. Or you might want someone to make the cake for you which can be made to your specifications of theme (if there is one) and numbers. Again. Consider dietary requirements. You might be able to get a separate little cupcake so no one misses out. And don’t forget the candles!
Party Bags/Favours – Check your RSVP list so you know your numbers (and then add a few extra just in case!). Amazon, Baker Ross and Pound Shops are great for low cost treats. You don’t have to go mad or spend a lot. It’s a gesture, a little thank you for coming to the party and something to take your slice of cake home in. Kids love them, regardless of what’s in them! Sweet cones and Hot Chocolate Cones are a nice alternative, especially for older kids. Books, if you can get them cheaply and in bulk are also a great alternative to the traditional party bag. The Works are a good option for this.
Photos – Definitely take loads! It’s not everyday your child gets a party to celebrate milestone. But be wary about where you post them. Social Media is fab, but it might not be appropriate for images of some children to appear on Social Media. Check before you post.
And finally, Have Fun!
If you need ideas, a venue a cake maker or equipment, check out our dedicated party pages;
Local Halls and Community Centres
